Lease Rollback

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A rollback is used when a lease needs to be completely reversed in Real Estate Manager and LAM. After rollback, the original contract and associated modifications are archived, and a new contract must be created if needed.

Note: Once a rollback is completed, it cannot be undone.

Prerequisites

Before starting, ensure the following:

• Access to the Real Estate Manager system.

• Access to the Lease Accounting Synchronization Management workspace.

• The necessary approval permissions.

How it Works

Initiate Rollback in Real Estate Manager

• Navigate to the contract record in Real Estate Manager.

• From the Perform Actions dropdown, select Rollback Contract.

• Confirm the rollback by clicking OK when prompted.

  Note: This action cannot be undone.

• The lease status will change to Rollback -- Pending Real Estate Approval.

Process Approval in Lease Accounting Synchronization

• Navigate to Lease Accounting Synchronization Management via the Management drop-down.

• Click Next twice to reach page 3 of 4 in the wizard.

• Locate the lease in the list of pending approvals:

  • Sort by Submitted Date for easier navigation.

• Click Review and Approve, then select Approve.

• Click Next to proceed to page 4 of 4.

Refer to the Lease Synchronization topic for more details.

Complete Synchronization

• On the final page, check the box for the lease being rolled back.

• Uncheck any other leases not intended for synchronization.

• Click Complete Synchronization Process.

• The system will process the rollback API call to LAM (this may take a few moments).

Verify and Clean Up

• Confirm completion:

  • Check the deal summary for the rollback event.

  • If the lease had modifications, both the original lease and its M001 version will be rolled back.

• Archive the asset:

  • The contract will archive automatically.

  • Manually archive the asset in Real Estate Manager under the Asset - Details tab.

Important Notes

Re-entering Leases After Rollback

• A completely new asset and contract must be created in Real Estate Manager.

• The original asset cannot be reused or modified.

Schedule Numbering

• Both Real Estate Manager and LAM will add a "-ROLLBACK" suffix to the schedule name (LAM adds M001).

• The original schedule number cannot be reused.

• Recommended naming: Add "-01" to indicate the lease was rolled back and re-entered.

• This helps users and auditors identify corrected leases.