26.1.1 Release Notes
New Features
Enable Viewing All Jobs in “My Jobs” Page for Specific Users and Job Types
Real Estate Manager now allows users who have the specific access called View All Jobs to see all jobs for selected job types in the My Jobs page. These users can view all SFTP jobs and all payment file jobs created in the system, regardless of which user initiated them.
Previously, the My Jobs page only displayed jobs created by the signed-in user. There was no way for administrators or system managers to monitor all jobs across the system for critical job types such as payment file processing.
The View All Jobs permission is unchecked by default for all roles. As a one-time activity, the user must enable this permission for the relevant admin role in the IDAAC site. Users without the permission continue to see only their own jobs.
Enable PGP file encryption for SFTP file transfer
Real Estate Manager now encrypts all files sent through SFTP when PGP encryption is enabled. Users can upload a PGP public key in the SFTP settings, and the system uses that key to encrypt files before transfer. If the key is missing or invalid, the system records an error and stops the transfer. When PGP encryption is turned off, files continue to transfer normally without encryption.
Enable Payment File Preview Before Final Approval
Real Estate Manager now supports generating a preview of the payment file earlier in the payment approval process. This allows users to review payment data before the file is finalised and sent to the customer SFTP location. The preview improves accuracy by giving users the ability to validate payment details at the draft or first level approval stage.
Previously, users could only access the payment file after the final approval is completed. There was no way to review or validate payment data during the draft or first level approval stage, increasing the risk of errors reaching the final file.
When a payment draft is created, users can generate a preview payment file for internal review. Users can also generate the same preview when a payment batch reaches the first level of approval. The preview file is only for internal use and is not transferred to SFTP. The preview file appears in the My Jobs section and includes the word Draft in the file name.
After the second level approval is completed, Real Estate Manager generates the final payment file that is sent to the customer SFTP location. The final file also remains available for internal download.
Enhancements
Guardrail To Prevent/ Warn Users From Bulk Deleting Invoices
The Payment Batch screen has been updated to reduce the risk of invoices being deleted unintentionally. The option to delete selected invoices has been removed from this workflow. Users can still delete invoices; however, this action is now available only through Invoices > Manage. This creates a clearer separation between selecting invoices for payment and deleting invoices from the system.
The previous action Add Selected Invoices has been renamed to Add to Payment Batch. This updated label more accurately describes the action and helps users understand that invoices are being added into an existing payment process, rather than performing an update within the screen.
These changes help users work with greater confidence and reduce the chance of accidental data loss.
Expanded Audit Log Coverage Across Contract Lifecycle
The Audit Log has been expanded to capture more contract activity across the full lifecycle. This update closes gaps where important actions were not previously recorded, giving users a clearer history of how a contract has changed over time.
The following additional items are now recorded in the Audit Log:
Contract Status and Lifecycle Changes
Readiness transitions, such as No Lease Readiness Review to Pending Real Estate Approval, are now captured.
Lease Commencement and Accounting Review
The Audit Log now records the first date of payment, updates to Reasonably Certain options, and notes added during the commencement review.
Real Estate Approvals
Rejections made by Real Estate approvers are now logged, along with any rejection comments entered at the time of the decision.
Lease Variations and Key Date Updates
The following changes are now recorded:
Updates to Reasonably Certain options.
Changes to Date Change Was Known.
Rejections of Day 2 changes by Accounting or Real Estate approvers.
Bulk participant updates including Asset Owner, Asset User, Business Unit, and Entity.
Bulk asset updates including address changes.
Termination actions including termination costs entered by users.
When users run the Audit Log report, it now includes these expanded fields and events. This provides a fuller record of activity across contracts, supports compliance requirements, and makes it easier to trace actions during investigation or review.
Include Asset and System Configuration Changes in Audit Trail Report
Real Estate Manager now captures asset changes and system configuration changes in the audit log. These entries are recorded along with existing contract changes to provide complete visibility across the platform. The audit log is available on the first page of the lease synchronization wizard.
Bug Fixes
Importing Multiple LAS Contracts for Single Asset
There was an issue where users were able to import more than one Lease Accounting Significant contract for the same asset through the REPIW template. This has now been resolved. Real Estate Manager blocks the import when multiple LAS contracts are linked to a single asset.
Day 2 Lease Variations Not Saving When Trigger Modification is Selected
Real Estate Manager has resolved an issue that prevented users from saving Day 2 lease variations when Trigger Modification is selected. The system was incorrectly blocking changes that included a Fixed Term option marked as Reasonably Certain, even though this is a valid scenario.
The validation logic has been updated to allow users to save lease variations when options marked as Reasonably Certain or Exercised are included. The system will now only block changes that should not be saved. This includes situations where Trigger Modification is selected and the user adds only Not Reasonably Certain options or an exercised month-to-month term. Mixed scenarios are now handled correctly.
These updates ensure users can complete valid lease changes, and that validation only prevents situations that would result in incorrect accounting.
Error When Editing Notes on Commencement Rent Review
Real Estate Manager has resolved an issue that caused an error when users edited notes on the commencement rent review. This occurred in contracts containing more than one rent review and also when notes were updated through a lease variation.
The save process has been updated so users can edit and save commencement rent review notes without errors. Updated notes now remain visible after refreshing the page or returning to the rent review section. The same correct behaviour applies when notes are modified during a lease variation.
These updates ensure users can reliably maintain notes on commencement rent reviews across different parts of the workflow.
Invoices Not Reinstated After Approver Declines Termination Request
Real Estate Manager has resolved that occurred when a real estate approver declined a termination request in the Real Estate Manager and LAM sync wizard. When a contract was submitted for termination and the approver rejected the request, the system stopped generating invoices at the requested termination date and did not restore the full invoice schedule through to the original lease end date.
The termination workflow has been updated so that when an approver declines a termination request, the lease returns to its original state. All missing invoices between the requested termination date and the original lease end date are now recreated, ensuring the lease remains active and the invoicing schedule remains complete.
Example
A lease runs from 01 January 2024 to 31 December 2026. A termination request is submitted for 31 May 2025 and sent for approval. If the real estate approver declines the termination in the sync wizard, the lease should continue through to 31 December 2026. Previously, invoices from June 2025 to December 2026 were not reinstated. After this fix, all invoices are correctly restored.