25.3 Release Notes
New Features
Trigger Contract Modifications
Real Estate Manager now provides lease administrators with the ability to manually trigger contract modifications from the Lease Variation screen, overriding automatic system rules when accounting policies or special circumstances require modification treatment. This enhancement addresses scenarios where finance and lease teams need to apply accounting judgment beyond standard system logic.
Previously, the system auto-determined contract modifications based on fixed rules, limiting the finance and lease teams' ability to handle special scenarios such as formal renegotiations, IBR overrides, or cases where only payment terms change but accounting policy requires modification treatment. This often resulted in workarounds or requests to accounting teams that could have been handled directly in Real Estate Manager.
Key Enhancements
"Trigger Contract Modification" Checkbox: A new checkbox has been added to the Lease Variation screen, enabling users to manually force a contract modification regardless of whether the system's automatic rules would typically trigger one.
Contextual Guidance: Hovering over the checkbox displays a comprehensive tooltip explaining when and why to use this feature: "Check this box to force a contract modification, regardless of system rules. Use when accounting policy requires a modification—for example, in formal renegotiations or renewals where only payment terms change, or when the accounting team needs to override the IBR applied by the system."
Override System Logic: When the checkbox is selected, the system treats the variation as a contract modification and follows the complete modification workflow, even if the changes would not normally qualify for modification treatment under standard rules.
Validation and Controls
Edge Case Protection: The system includes validation to prevent inappropriate use—specifically blocking lease variations where the Trigger Contract Modification checkbox is selected alongside Non-Reasonably Certain renewal options or exercised Month-to-Month options.
Automated Email Delivery for Custom Reports
Real Estate Manager now enables users to receive custom reports directly via email upon job completion, eliminating the need to manually check back into the system to download completed reports. This enhancement streamlines the reporting workflow and provides greater flexibility in how users access their generated reports.
Key Enhancements
Previously, users had to follow a tedious process of logging into Real Estate Manager, generating reports, waiting for completion, and then returning to download the results. The new email delivery feature allows users to receive their custom reports automatically without requiring active monitoring of job status.
One-Click Email Option: Users can now select an "Email" option when running custom reports from the Custom Reports page, automatically sending the completed report to their registered email address upon successful job completion.
Flexible Delivery Options: Users maintain the choice between traditional download-only behavior and the new email delivery feature, providing workflow flexibility based on individual preferences and requirements.
User Workflow
To receive reports via email:
Navigate to the Custom Reports page.
Click the Email link next to any built-in custom report.
The system automatically queues the report job with email delivery enabled.
Receive the completed report via email with appropriate subject line and attachment.
Optionally download the report through the job results page.
Good to Know
Email delivery is currently available for custom reports only; standard reports continue to use existing download workflows.
Email addresses are automatically synchronized with user profile updates to ensure delivery accuracy. The user cannot configure email ids of any other user.
Rollback of Lease Variation
Real Estate Manager now enables users to independently rollback the latest lease modifications, eliminating the need for support tickets and backend interventions when errors occur during contract modifications.
Previously, users who made errors during lease modifications such as incorrectly adding renewal options, updating contract terms, or modifying assets had to create support tickets for manual rollback assistance.
Key Enhancements
Self-Service Rollback: Users can now access "Rollback Lease Variation" directly from the contract dropdown menu when a modification has been completed, allowing immediate correction of errors without external assistance.
Confirmation Workflow: The system prompts users to confirm rollback actions before execution, preventing accidental reversions and ensuring intentional corrections.
Seamless Re-synchronization: After rollback completion, users can re-enter correct data and synchronize updates with the Lease Accounting Manager application, maintaining data integrity across systems.
Availability and Controls
Context-Sensitive Access: The rollback option appears only when contracts have been modified and synced with LAM, ensuring appropriate usage.
Dynamic Visibility: The rollback option automatically disappears once users perform subsequent actions requiring synchronization, maintaining workflow integrity.
Enhanced Contract Cost Display with Tabular View
Real Estate Manager now provides an improved contract cost viewing experience through a new tabular display format that enhances readability.
Key Enhancements
The contract cost section previously displayed information in a predominantly text-based format, creating visual clutter and making it challenging to extract insights quickly. The new tabular view streamlines cost analysis and provides better data organization for improved decision-making.
Tabular Cost Display: Users can now access a "View Cost as Table" link on both contract and lease variation pages, opening a modal with contract cost data presented in a clean, structured table format with organized headers and detailed cost breakdowns.
Enhanced Navigation: The table includes sticky headers and both vertical and horizontal scrollbars to accommodate large datasets, ensuring users can navigate extensive cost structures while maintaining column context.
User Workflow
To access the tabular cost view:
Navigate to the contract or lease variation page.
Click on View Cost as Table link in the contract cost section.
Review cost data in the structured table format.
Good to Know
The tabular view is available on both contract pages and lease variation screens for consistency.
Share Documents From Real Estate Manager to Lease Accounting Management
Real Estate Manager now enables users to sync supporting documentation with the Lease Accounting Management (LAM) system. This enhancement provides greater flexibility and control over document management workflows.
Key Enhancements
Previously, users could share documents with the accounting team. This new feature allows targeted document synchronization without affecting the main lease data.
Independent Document Sync Modal: Users can access a new "Attach files to Deal" option from the contract dropdown menu when a lease is synced with Core but not yet booked or approved in LAM.
Selective File Management: The modal displays all documents linked to the contract and asset, allowing users to select or deselect individual files for synchronization with full control over which documents are sent.
File Annotation Support: Users can add custom notes for each selected file, providing context and additional information that will be transmitted to LAM alongside the documents.
File Size Validation: The system automatically blocks files exceeding 20 MB and displays appropriate warnings to prevent technical issues during synchronization.
Supported File Types
The file formats supported for LAM synchronization are XLSX, ZIP, PDF, DOCX, CSV, DOC, TXT, XLS, XML, JPG, MSG, PNG, PPT, PPTX, RTF and TIF.
User Workflow
To sync documents independently with LAM:
Navigate to a contract that has been synced with LAM.
Select Attach files to Deal from the contract dropdown menu.
Review all available documents in the modal and select desired files.
Add Comments for each selected file as needed.
Click Upload to initiate the sync or Cancel to close without sending.
Good to Know
Multiple file syncs can be performed for the same contract, supporting ongoing document updates and changes.
Documents can be synced even when Day 2 changes have been made in Real Estate Manager but are pending approval or booking in LAM.
The same file can be sent multiple times without causing duplicate file issues in LAM.
All notes sent to LAM are automatically prefixed with "Real Estate Manager" for clear source identification.
Why It Matters
This enhancement streamlines document management workflows by decoupling document synchronization from lease data synchronization, enabling faster response times for accounting teams and reducing dependencies in lease processing workflows.
Other Improvements
Minor Improvement - Bug Fix with Termination of Lease and Non-lease Accounting Significant Contracts
Real Estate Manager has resolved issues related to the contract termination feature for non-lease accounting significant contracts. The system previously displayed unexpected error messages when users attempted to terminate non-lease accounting significant contracts, even though the termination process would complete successfully in the background. Additionally, users were unable to reverse terminations due to a missing "Rollback of Termination" action button, forcing them to create service tickets or set up new contracts to restore functionality.
Fixes Applied:
Error Message Resolution: Eliminated unexpected error messages that appeared during contract termination for non-lease accounting significant contracts. The termination process now completes smoothly without displaying erroneous error dialogs.
Rollback Functionality Restored: Added the missing "Rollback of Termination" button to the Actions dropdown menu for both lease accounting significant and non-lease accounting significant contracts, enabling users to reverse terminations when needed.