Divisions

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Real Estate Manager allows you to define your business structure as Divisions and Subdivisions to apportion costs to different Divisions and Subdivisions. You define the apportionment percentages for each Division and Subdivision. 

Administration Master Data and Master Data

The Administration workspace establishes a global configuration for your data and how you want to organize your real estate portfolio. After you complete configuring your data, it is available to use to add assets (properties), contracts and leases, invoices, compliance requirements, and financial data such as cost centers and budgets. You may also then use the Real Estate Portfolio Intake Workbook (REPIW). You may continue to configure your data as your real estate portfolio changes by adding new data structures and removing others. The data that you configure in the Administration workspace is referred to as Master Data because it is available throughout REM.

About Master Data

Master Data is the set of data fields that you define and group under various data structures. For example, in Real Estate Manager you can define different types of invoices and associate specific data fields with each type of invoice. Master Data is unique to each client and must be defined prior to using Real Estate Manager. After the initial set up, Master Data can be edited, new Master Data can be added, and existing Master Data can be deleted. Master Data provides a consistent data structure across your portfolio while allowing for differences among different assets. Master Data makes managing your portfolio easier and more efficient.

Administration Workspace

The Administration workspace allows you to create and manage your Master Data in the system. To access the Administration workspace, from the Top NavBar, click Administration. 

The Administration workspace tiles provide access to functions used to configure the Master Data as listed in the following table.

Management Tiles	Description
Cost Categories	Data related to any payable or receivable associated with an asset.
Asset Types	Organizes assets into categories that group different types of assets.
Contract Types	Organizes contracts or agreements into groups that have similar characteristics.
Invoice Types	Organizes invoices (either payable or receivable) into groups.
Divisions	Defines your business structure along with the associated accounting codes.
Contracting	Defines the types contractors and any related certifications.
Tasks	Links users with tasks for Assets.
Bulk Import	Imports contract files in bulk.
Bulk One-time Invoices Upload	Uploads one-time payable invoices in bulk.

Adding a Division and Subdivision

1. From the Top NavBar, select Administration. The Administration workspace opens.

2. Click the Divisions tile and the workspace opens.

   
   

3. To add a Division, click the Click here or Add Division link.

   
   

4. Enter a label for the Division in the Division Name field.

   
   

5. Enter an identifier in the Accounting Code field.

6. Click Add. The Division added displays in the Divisions workspace.

   
   

7. To add a Subdivision, click the subdivisions link.

8. Click the Click here or Add Subdivisions link.

9. Enter a label for Subdivision in the Subdivision Name field.

   
   

10. Enter an identifier in the Accounting Code field.

11. Optionally, enter a label in the Business Unit field.

12. Optionally, select a currency from the Currency drop-down.

13. Click Add.

14. Click Close and your Division and Subdivision have been added.

Editing a Division or Subdivision

1. From the Top NavBar, select Administration.

2. Click the Divisions tile and the workspace opens.

3. To edit a Division, click edit for the Division you wish to edit.

   
   

4. Update the data as needed and click Save.

5. To edit a Subdivision, click Subdivisions for the Division you wish to edit the Subdivision. 

   

6. In the pop-up, click edit again for the particular Subdivision you wish to edit.

7. Update the data as needed and click Save.

8. Click Close and the Subdivision and Division are updated.

Deleting a Division or Subdivision

1. From the Top NavBar, select Administration.

2. Click the Divisions tile and the workspace opens.

3. Click the Delete link next to the Division you want to delete.

4. Click Okay to delete the Division.

   Note: Divisions attached to apportionments cannot be deleted. When a Division is deleted, all Subdivisions are also deleted.

   
   

5. To delete a Subdivision, click subdivision link.

6. Click delete for the Subdivision you wish to delete.

   
   

7. Click Okay to delete the Subdivision.

   Note: Subdivisions attached to apportionments cannot be deleted.

   
   

8. Click Close.