Default Custom Fields

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After master data is created, Custom Fields must be associated with the data. Custom Fields define different requirements, activities, or transactions that can be associated with the data. Custom Fields are organized into Groups you create. Real Estate Manager provides a default set of Custom Fields that you can select or you can create new Custom Fields. The table below lists the default Custom Fields that may be available.

Custom Field Type	Custom Field	Description
Aggregate		A combination of multiple data points.
Contact	Assignment/ Sublet Project Manager	Name of a person or company.
Contact	Assignment/ Sublet Primary Contact	Name of a person or company for assigned or sublet lease.
Currency	Tax Base Amount	Base amount for Tax purposes.
Currency	OPEX/CAMS Base Amount	Operating Expenses (OPEX) or Common Area Maintenance (CAMS) expenses base amount.
Date	Date Assignment/Sublet Requested	Date an assignment or sublet was requested for the asset.
Date	Lease Last Update Date	Date the lease was last updated.
Date	Indexed Adjustment Date	Date any lease adjustment rates based on an index were made.
Date	Index Base Date	Date the index used to calculate adjustments was last updated.
Date	Return Date	Date asset is to be vacated.
Decimal	Percentage of area unoccupied by tenant	Percent of leased area not currently occupied.
Decimal	Pro Rata Share %-Bldg	Proportionate share, the ratio of the tenant’s rentable square footage compared to the entire rentable square footage.
Decimal	Pro Rata Share %-Site	Proportionate share, the ratio of the tenant’s rentable square footage compared to the entire rentable square footage of a piece of property, such as land or an entire site or group of buildings.
Decimal	Gross-up %	Refers to how a landlord calculates a tenant’s pro-rata share of operating expenses when the building is not full. The landlord begins with the actual operating expenses, imputes the operating expenses that would be incurred if the building were fully occupied to determine the “grossed up” expenses, and then multiplies that “grossed up” total by the tenant’s pro-rata share to determine the amount of operating costs that the tenant will pay.
Decimal	Current Index	Currently applied interest rate that is based on a specific benchmark, such as the prime rate, with rate changes based on the movement of the benchmark.
Decimal	Previous Index	Previously used interest rate that was based on a specific benchmark, such as the prime rate, with rate changes based on the movement of the benchmark.
Decimal	Base Index	Interest rate of the benchmark effective at commencement.
Decimal	Holdover Rate	Excess amount (usually expressed as a percentage) of the rental rate to be paid when a tenant remains in possession of the leased asset after the expiration of the lease term.
Lookup	Zoning	Municipal or local laws or regulations that dictate how real property can and cannot be used in certain geographic areas.
Lookup	Exposure (N/E/S/W)	Direction the front of a building faces.
Lookup	RE Strategy	This is the process of aligning an organization's workplaces to support its business goals, while optimizing real estate performance.
Lookup	Index Type	The type of index, such as prime rate, upon which rate changes are based.
Lookup	Lease Abstracted By	Name of person who extracted the lease information.
Lookup	Lease Reviewed/Approved By	Person who reviewed or approved a lease.
Lookup	HR Site ID	Unique identifier for a Human Resources system.
Lookup	RE Status	Status of property from the Corporate Real Estate department.
Number	Floors in Building	Number of floors within the building.
Number	Floors Occupied	Number of floors in use.
Number	Year Built	Year property was constructed.
Number	Tax Base Year	Year upon which the tax assessment is based.
Number	OPEX/CAMS Base Year	Year upon which the Operating Expenses (OPEX) or Common Area Maintenance Service (CAMS) fees are based.
Number	Last Year Audited	Year of most recent audit.
Number	FTE Headcount	Number of full-time employees.
Number	FTE Capacity	Number of full-time employees for which space is available.
Text	Primary use	Describes how the property is primarily employed.
Text	Construction Type	Identifier for the type of materials used or method of construction for property.
Text	Assignment/Sublet Lease Reference	Identifier for the agreement that assigns or sublets a property.
Text	Assignment/Sublet Status	State of an assignment or sublet of a property.
Text	RE Comments	Information about a property.
Text	Indexed Adjustment Comments	Information about changes to costs or fees based on an index rate.
Text	Lease Reference	Identifier for a rental agreement.
Text	Property tax comments	Information about taxes assessed.
Text	OPEX/CAMS comments	Information about Operating Expenses (OPEX) or Common Area Maintenance Service (CAMS) costs.
Text	Audit Restriction Comments	Information about any limitations on an audit.
Text	Deadline to dispute/audit/settle	Date before which a contested issue must be identified to all parties, investigated, or settled.
Text	Interest Bearing Comments	Information about costs or fees that may be subject to interest.
Text	Holdover Rate Comments	Information about the rate used to adjust the rental and potentially other costs when a leased space is not vacated at the end of the lease term.
Text	Method of Notice Comments	Information about notifications that pertain to the method of delivery.
YesNo	Marketing for Sublease (Y/N)	Indicates whether the Asset is being marketed as available for sublease.
YesNo	Occupied (Y/N)	Indicates whether the property is currently occupied.
YesNo	Multi-Tenant (Y/N)	Indicates whether the property is used by more than one lessee. Yes means there are multiple tenants and No indicates that it is a single tenant property.
YesNo	Fire Sprinklers (Y/N)	Indicates whether fire sprinklers are installed.
YesNo	Fire Alarm (Y/N)	Indicates whether fire alarms are installed.
YesNo	Security Alarm (Y/N)	Indicates whether a security alarm is installed.
YesNo	Security Guards (Y/N)	Indicates whether security guards are used.
YesNo	Permission Required (Y/N)	Indicates whether permission is required from Landlord for an unspecified action.
YesNo	Request Made (Y/N)	Indicates whether a request has been made to Landlord for unspecified action.
YesNo	Request for Assignment/Sublet Made (Y/N)	Indicates whether a request for assignment or sublease has been made to the Landlord.
YesNo	Lease Fully Abstracted (Y/N)	Indicates whether the lease agreement has been fully recorded in system.
YesNo	Gross-up (Y/N)	Indicates whether the OPEX/CAMS costs recorded are grossed up.
YesNo	Restrictions on who can perform audit? (Y/N)	Indicates whether there are any limitations on who can perform an audit.
YesNo	Interest Bearing? (Y/N)	Indicates whether the agreement includes interest.
YesNo	Permission Required for Assignment/Sublet (Y/N)	Indicates whether permission to assign or sublet is needed from the Landlord, per the lease agreement.
Measurement	Measurement Field Test	Indicates the method of measurement used to assess the size of the property.
Measurement	Area available for Sublease	Total square area available for sublease.
Measurement	Building Area	Total square area of building.
Measurement	Land Area	Total square area of land.
Measurement	Unoccupied Area	Square area of building not occupied.
Measurement	Rentable Area (Gross)	Total square area available for lease.
Measurement	Useable Area (Net)	Square feet that can be occupied or used.
Regex		Advanced version of the text data type where you can specify a regular expression that the text must match.
Measurement Aggregate		Gives ability to add up all child asset measurement fields to show one value under parent asset For Unit of Measure (UOM) fields.

Configurations for Custom Fields

Most Data Field Types are configured to define ranges, values, and display options in the Field Configuration section of the Add New Custom Field pop-up. The table below lists and describes the field configuration options available.

Custom Field Data Type	Field Configuration
Aggregate	Aggregates (sums) the values in the fields you select for aggregation.
Contact	No field configuration options, which allow for free form text to be recorded.
Currency	Minimum and maximum monetary values that can be entered.
Date	Restricts dates that can be entered or selected, including allowing dates prior to the current date, dates following the current date, and a date range.
Decimal	Defines the format for data that displays as a decimal, including the minimum and maximum values and the number of decimal places.
Lookup	Drop-down list. Some may have ability to Add and Select to add to list.
Number	Defines the minimum and maximum acceptable values, a prefix such as a currency sign, and a suffix, such as US.
Text	Defines the minimum and maximum number of characters allowed and whether or not the text wraps into multiple lines.
YesNo	Allows you to change the label that displays for binomial field data types.
Measurement	Defines the minimum and maximum values for any measured spaces and allows you to identify whether the measurement is recorded in linear area or square area.
Regex	Advanced version of the text data type where you can specify a regular expression that the text must match.
Measurement Aggregate	Aggregates (sums) measurements in fields you select for aggregation.